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Libraries
2024-06-12The emergence of the Central Library(in accompany) with the emergence of the university, "Ibrahim Pasha University" which turned out to Ain Shams University later in 1950 and later renamed the Central Library.
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The Objectives
The Central Library provides appropriate services to the needs of researchers and faculty members at the university, and is keen on achieving its goals and objectives of the university they serve by doing different functions and activities.
The Organizational Structure
The structure Includes "6" (six) departments in addition to the Department of Financial and Administrative Affairs and other units updated had been added to the organizational structure and the ongoing adoption by the General Administration of Organization and Management " the functions ordering management in the university" from the Central Organization and Management and the departments, sections and units are:
1 - Supply, exchange and gif department: It comprises two parts:
A - Supply Department: it works on the development of library collections, makes procurement procedures, makes procedures for financial settlements and registration paper records and accounting, maintain and secure.
B- Exchange and gift Department: it works on the gift and exchange processes with the scientific, cultural bodies and others.
2 - Cataloging and classification management and evidence: it works on the technical preparation of the Collectables and messages etc ...
In terms of indexing, classification and substantive follow the order of the various topics
3 - Managing the affairs of the college libraries, institutes and centers: it works on following up work in libraries, colleges and overcome the obstacles they face, compile various statistics on their holdings and notified accordingly informed.
4 - Theses and research office Management: It comprises two parts:
First: service holdings desktop management Section.
Second: the supply section.
The mission of this department is to receive scientific researches and office researches of researchers and should be recorded and stamped, as well as provide service desk and reference for researchers and users and this administration job statistics for Arab and foreign researches contained it annually and this department includes library for scientific research as has been issued a decision of the Commission of Graduate Studies and Research in 1981 compiled research faculty members and their assistants and researchers at Ain Shams University and submitted for promotion of which is in Arabic and some of which is in a foreign language.
5 - Office Service department "books, references, periodicals, manuscripts and rare books":its mission is to receive the frequented researchers, faculty members and students at all levels of education and receive Collectibles which are sent to it.
6-The Department of audio and visual media: its mission is to take advantage of courses and specialized scientific books used by users by devices allocated to it.
7 - Department of Financial and Administrative Affairs: its mission is to perform financial and administrative processes and follow-up until the completion of the implementation.
8 - Imaging Unit: its mission is to carry out imaging for the frequented users
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Egyptian Universities Libraries Union |
• Ain Shams University have a digital library that includes a huge number of scientific books, references, scientific theses, and research projects that are automated according to a system through which it is possible to access and know the topics to be searched for. Also, this system is a network that includes the central library of the university and all the libraries in the faculties and works to link these libraries with the libraries of other universities through the network of Egyptian universities in addition to the existence of a unified index of library holdings based on international standards.
• The digital library also serves many categories such as undergraduate, postgraduate students, professors (Faculty staff and Teaching assistant), researchers and all those who are reluctant to visit the library for reading and research, in addition to the library’s staff for gaining experience in the field of mechanization and reliance on international standards.
• It also works on automating work processes in Ain Shams University libraries and linking Ain Shams libraries with university libraries through the Egyptian universities network and creating a unified index of library holdings, in addition to Depending on international standards in work procedures.
• To know more about the optimal use of the digital library, download the user guide here
• To request an account on the Egyptian University Libraries Union website, click here
Recent statistics about the library:
The number of employees in the library is currently 23 employees, in addition to 2 employees in special cases (5%), distributed among the library departments as follows:
Due to the work of developing the library, the General Administration of Libraries is currently composed of the following departments:
Department of receiving and checking thesis, and it has 2 employees
Thesis registration department, which has 2 employees
Department of classification and indexing of thesis, and it has 3 employees
Department of the digital library, which has 4 employees, along with 4 employees, training contracts
Department of follow-up to faculties libraries and has 2 employees
Administrative affairs, and it has 2 employees and 1 store employee + 2 support services
The following is the distribution of the categories of library employees:
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Categories of employees |
Permanent |
Contracts |
Notes |
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Male |
Female |
Male |
Female |
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1 |
library Manager |
1 |
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- |
- |
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2 |
Specialists and Technicians |
3 |
8 |
2 |
3 |
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3 |
Administrators and Clerks |
2 |
4 |
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4 |
Other employees |
2 |
- |
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Library activities:
The Department of Receipt and Examination of Theses receives the approved Master’s and Ph.D. theses from the faculties of Ain Shams University and other universities and examines the theses to ensure that the paper copy delivered by the researcher matches the copy of the C.D. giving the researcher a letter stating that he delivered the letter to the library.
Then a registration department stamps the delivered message by stamping the library, giving it a registration number, and registering it in the library’s custody books, then sending it to the Indexing and Classification Department to carry out the technical library operations (indexing, classification and placing a subject header for the message) and then the digital library uploads the thesis on the website of the Federation of Egyptian Universities Libraries. The Department of the Digital Library also makes testimonies for researchers from outside Ain Shams University.
The Department of Follow-up to Faculty Libraries also follows up the work of faculty libraries in terms of inventory work, supply of books, speculation and exclusion of books by receiving inventory statements from faculty libraries and presenting them to Mr. / Assistant Secretary General of the University for Graduate Studies and Research, who in turn presents them to the Graduate Studies Committee. It also informs Faculty libraries with a five-year inventory date for each faculty separately
The Administration of Administrative Affairs also undertakes all matters relating to employees, such as following up on attendance, leave, vacations, and follow-up of correspondence and correspondence with the various departments of the university.
Detailed data on the library's activity
Due to the library development work, the library service with regard to access is currently suspended and books and letters are in the store.
Services provided by the library: In view of the development work in the library, its role is limited to providing the following services only:
- Receipt of master's and doctoral theses from inside and outside the university - Uploading the received thesis on the website of the Egyptian University Libraries Union
Making testimonies for researchers: the library provides a service of providing testimonies to researchers, where the library conducts a search on the subject of the testimonial by searching on the website of the Federation of Egyptian Universities Libraries on the subject of the testimonial and giving the researcher an indication of whether or not the subject is registered
Update of the library data:
(a) Books:
The number of books in Arabic is 13653 books
Number of books in other languages 5213 books
The number of manuscripts is 91 (65 manuscripts in Arabic) and (26 in other languages).
Number of first published books (29 books) (21 books in Arabic and 8 books in other languages)
(b) Thesis:
The number of thesis in Arabic is 157,269 thesis
The number of thesis in English is 6,001 thesis